Documentation Index
Fetch the complete documentation index at: https://docs.knowlix.ai/llms.txt
Use this file to discover all available pages before exploring further.
Knowlix includes a powerful rich-text editor for creating formatted content throughout the system. Use it to compose internal notes, product descriptions, email templates, documentation, and more.
The editor supports standard formatting (bold, italic, colors), structural elements (lists, tables, headings), media embedding (images, videos, files), and advanced features like AI-assisted writing.
Two ways to use the editor:
- Toolbar: Select text to reveal formatting options
- Slash commands: Type
/ to access a command menu for inserting elements
💡 Pro Tip: Ask Your Knowlix to draft content: “Write a professional email template for welcoming new customers” or “Create a bulleted list of our product features”
When you select text in the editor, a floating toolbar appears with formatting options.
Text Styles
Style dropdown:
Transform text into different semantic styles:
- Header 1-6: Section headings (largest to smallest)
- Paragraph: Standard body text
- Code: Monospace code formatting
- Quote: Blockquote for quotations
[Screenshot: Style dropdown menu]
Basic formatting:
- B (Bold): Make text bold (Ctrl/Cmd + B)
- I (Italic): Italicize text (Ctrl/Cmd + I)
- U (Underline): Underline text (Ctrl/Cmd + U)
- S (Strikethrough): Strike through text
Colors:
- A (Text color): Change font color
- Paintbrush (Background color): Change highlight color
Color options:
- Solid: Choose from preset color palette
- Custom: Use color wheel or enter hex/RGBA values
- Gradient: Apply linear or radial gradients
[Screenshot: Color picker interface]
Font Size
Adjust text size using the font size control. Choose from preset sizes or enter a custom value.
Lists
- Bullet list: Create bulleted lists
- Numbered list: Create numbered lists (1, 2, 3 or A, B, C)
- Checklist: Create interactive checklists with checkboxes
Keyboard shortcuts:
- Type
* or - to start a bulleted list
- Type
1. or 1) to start a numbered list
[Screenshot: Different list types in editor]
Links
Insert hyperlinks to web pages, files, or other Knowlix records.
To add a link:
- Select text
- Click the link icon
- Enter the URL
- Optionally add a title (tooltip text)
- Click Apply
Translation
If your Knowlix installation has multiple languages enabled, the translation button appears. Click it to manage content translations across languages.
AI Writing Assistance
The AI assistant helps you improve or generate content.
Available AI actions:
- Correct: Fix grammar and spelling
- Shorten: Make text more concise
- Lengthen: Expand text with more detail
- Friendly: Adjust tone to be warmer and personable
- Professional: Adjust tone to be formal and business-appropriate
- Persuasive: Make text more compelling
To use AI assistance:
- Select text (or leave blank for generation)
- Click the AI icon
- Choose an action
- Review the suggestion
- Accept or reject
[Screenshot: AI writing assistant panel]
💡 Agent Integration:
Knowlix Teammates uses the same AI capabilities. You can also simply tell Your Knowlix: “Make this email more professional” or “Correct the grammar in this description”
Slash Commands (Powerbox)
Type / anywhere in the editor to open the command menu. This provides quick access to insert various elements without using the toolbar.
[Screenshot: Slash command menu]
Structure Commands
| Command | Effect |
|---|
| /Separator | Insert horizontal dividing line |
| /2 columns | Split content into 2 columns |
| /3 columns | Split content into 3 columns |
| /4 columns | Split content into 4 columns |
| /Table | Insert a table (configure rows/columns) |
| /Bulleted list | Start a bulleted list |
| /Numbered list | Start a numbered list |
| /Checklist | Start a checklist |
| /Quote | Insert a blockquote |
| /Code | Insert a code block |
Banner Commands
Insert colored notification banners to draw attention to important information.
| Command | Effect |
|---|
| /Banner Info | Blue informational banner |
| /Banner Success | Green success/confirmation banner |
| /Banner Warning | Yellow warning/caution banner |
| /Banner Danger | Red error/critical banner |
Heading Commands
| Command | Effect |
|---|
| /Heading 1 | Large section heading |
| /Heading 2 | Medium section heading |
| /Heading 3 | Small section heading |
| /Text | Standard paragraph text |
| /Switch direction | Toggle text direction (LTR/RTL) |
| Command | Effect |
|---|
| /Media | Insert image or icon |
| /Clipboard | Add reusable content snippet |
| /Upload a file | Add downloadable file attachment |
Navigation Commands
| Command | Effect |
|---|
| /Link | Insert hyperlink |
| /Button | Insert clickable button |
| /Table of Content | Generate table of contents from headings |
| /Video Link | Embed video (YouTube, Vimeo, Dailymotion) |
| Command | Effect |
|---|
| /Emoji | Insert emoji (searchable) |
| /3 Stars | Insert 3-star rating widget |
| /5 Stars | Insert 5-star rating widget |
AI Command
| Command | Effect |
|---|
| /ChatGPT | Generate or modify content with AI |
Working with Images
Images can be inserted via /Media command or by clicking the image icon in the tooltip.
Adding Images
Three methods:
1. Image Library:
Browse and select from previously uploaded images in your Knowlix library.
2. Upload:
Select an image file from your computer.
3. URL:
Paste a direct image URL to embed it.
[Screenshot: Image insertion dialog]
Click any inserted image to reveal the image toolbar with these options:
Preview:
View full-size image, zoom, print, or download.
Shape:
- Rounded: Slightly rounded corners
- Circle: Circular crop (best for profile images)
Effects:
- Shadow: Add drop shadow
- Border: Add colored border
- Padding: Add space around image (small/medium/large/extra-large)
Size:
- Default: Reset to original size
- 100%: Full width
- 50%: Half width
- 25%: Quarter width
Transform:
- Resize: Drag corners to resize manually
- Rotate: Rotate the image
- Crop: Manually crop or use preset aspect ratios (16:9, 4:3, 1:1, 2:3, flexible)
Replace:
Swap the current image with a different one without changing formatting.
Link:
Make the image clickable, linking to a URL or file.
Delete:
Remove the image from the document.
[Screenshot: Image toolbar with formatting options]
💡 Optimization:
Resize large images before uploading to improve page load times. Aim for web-optimized sizes (under 500KB for most uses).
Working with Files
Embed downloadable files directly in your content.
Adding Files
To attach a file:
- Use
/Upload a file command
- Select file from your computer or provide URL
- The file appears as a download box with file name and icon
- Users can click to download
Supported file types:
Documents (PDF, DOC, XLS), images, archives (ZIP), media files, and more.
[Screenshot: File download box in content]
File Management
Replacing files:
Click the file box and select a replacement file.
Removing files:
Click the file box and select delete.
Embedding Videos
Embed videos from popular platforms directly in your content.
Supported platforms:
- YouTube
- Vimeo
- Dailymotion
- Youku
To embed a video:
- Copy the video URL from the platform
- Use
/Video Link command (or Link button)
- Paste the URL
- The video embeds as a player
Videos display as embedded players that users can watch without leaving Knowlix.
[Screenshot: Embedded video player]
Advanced Features
Drag and Drop Reordering
Hover over any element (paragraph, table, image, heading) to reveal a drag handle icon. Click and hold to drag elements to different positions in your content.
[Screenshot: Drag handle on content element]
Table of Contents
For long documents, automatically generate a table of contents based on your heading structure.
To add a TOC:
- Use
/Table of Content command
- A TOC is generated with links to all headings
- As you add or modify headings, the TOC updates automatically
Reusable Snippets (Clipboard)
Save frequently used content blocks as clipboard items for reuse across different documents.
To save a snippet:
- Use
/Clipboard command
- Create your reusable content
- The snippet is saved for use in other documents
Use cases:
- Email signatures
- Legal disclaimers
- Product descriptions
- Contact information blocks
Keyboard Shortcuts
Speed up your editing with keyboard shortcuts:
| Action | Windows/Linux | macOS |
|---|
| Bold | Ctrl + B | Cmd + B |
| Italic | Ctrl + I | Cmd + I |
| Underline | Ctrl + U | Cmd + U |
| Insert link | Ctrl + K | Cmd + K |
| Undo | Ctrl + Z | Cmd + Z |
| Redo | Ctrl + Y | Cmd + Y |
| Copy | Ctrl + C | Cmd + C |
| Paste | Ctrl + V | Cmd + V |
| Select all | Ctrl + A | Cmd + A |
Best Practices
Keep It Readable
Use headings, lists, and spacing to break up long blocks of text. Walls of text are hard to read and understand.
Maintain consistent styles throughout your document. Don’t mix heading levels arbitrarily or use different colors for the same purpose.
Optimize Images
Compress images before uploading. Large images slow down page loading and use unnecessary storage.
Use Semantic Elements
Use proper elements for their intended purpose. Headings for headings, lists for lists, not just for visual appearance. This improves accessibility and structure.
Test Links
After adding links, test them to ensure they point to the correct destination.
Leverage AI Thoughtfully
AI assistance is powerful but not perfect. Always review AI-generated content for accuracy and appropriateness.
Need Help?
Ask Your Knowlix:
- “Format this text as a bulleted list”
- “Insert a table with 4 columns and 3 rows”
- “Add a professional email signature to this content”
- “Make this description more persuasive”
- “Embed a video from [URL]”
Contact Support:
For issues with the rich-text editor, media uploads, or formatting problems, contact Knowlix support through the Help menu.