This guide walks you through migrating your Asana data to Knowlix. Before you start, make sure you have admin or member access to the Asana workspace — you need at least edit access to the projects you want to export.Documentation Index
Fetch the complete documentation index at: https://docs.knowlix.ai/llms.txt
Use this file to discover all available pages before exploring further.
What You Can Migrate
Asana organizes work into projects and tasks. Here is what transfers to Knowlix:- Projects — top-level containers for work
- Tasks — individual work items within projects
- Subtasks — tasks nested under parent tasks
- Assignees — team members assigned to tasks
- Due dates — deadlines set on tasks and subtasks
- Sections — groupings within a project (columns in Board view)
- Tags — labels applied to tasks for categorization
- Custom fields — any additional fields configured on projects
Comments and attachments are not included in Asana’s native CSV or JSON exports. If you need to preserve comments, you will need to use the Asana API or a third-party export tool before migrating.
Step 1: Export Your Data from Asana
Asana exports are done per project. You will need to repeat these steps for each project you want to migrate to Knowlix. To export a single project:- Open the project you want to export in Asana
- Click the dropdown arrow (▾) next to the project name in the top header
- Select Export/Print from the dropdown menu
- Choose your export format:
- CSV — best for spreadsheet-compatible imports; subtasks appear as separate rows
- JSON — preserves task hierarchy (subtasks nested under parent tasks); useful for API-based imports
- XLSX — Excel format, similar to CSV layout
- The file downloads automatically to your computer
Choosing the Right Format
| Format | Subtasks | Comments | Best for |
|---|---|---|---|
| CSV | Separate rows | Not included | Knowlix import |
| JSON | Nested under parent | Not included | API/custom imports |
| XLSX | Separate rows | Not included | Reviewing data in Excel |
Exporting Multiple Projects
Asana does not support bulk workspace-level exports from the UI. You need to export each project individually. If you have many projects, consider using the Asana API or a third-party tool to batch-export. Official Asana export documentation: Export Asana projects to CSV — AsanaStep 2: Upload to Knowlix
Once you have your CSV files from Asana:- Go to Settings > Import in Knowlix
- Select Asana as the source platform
- Upload the exported CSV file for each project
- Knowlix will map tasks, assignees, and due dates automatically
Step 3: Review & Confirm
Before the import is finalized, Knowlix shows you a field mapping preview. Here you can:- Verify that Asana columns (e.g., “Task Name”, “Assignee”, “Due Date”) are correctly matched to Knowlix fields
- Map Asana projects to the correct Knowlix workspace or project
- Choose how to handle subtasks (as nested tasks or as standalone items)
- Click Confirm Import to start the migration